Do not set temperature-record retention from habit alone. Verify the applicable product rule, customer specification, carriage contract and site procedure separately.
Assign ownership in writing: who keeps the raw file, who sends it to the customer, who adds the excursion assessment and who provides access on request?
Link each file to shipment or batch ID, date, device serial number, calibration details, sensor location and incident notes. Store the raw record separately from the assessment note.
Compare system retention and automatic deletion settings with the approved requirement. Record backup and access permissions, and keep file changes traceable.
Update procedures and contract attachments when period, format or data owner changes. Do not select a retention period without evidence; resolve conflicting requirements with quality, contract or legal owners.
