How to document separation in organic transport

Set separation by product and certificate scope. Match lot, container, cleaning and shipment records to the certification body's requirements.

4 January 2023Updated 23 September 2026

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First check the valid certificate, its scope and the certification body's transport requirements. Record organic lot identity, quantity, container or vehicle ID and the physical or time-based separation used. For shared equipment, add cleaning evidence; do not assume a method is accepted.

Required separation and records for organic transport depend on the valid certificate's scope and the relevant certification body's procedure. Do not assume sealed packaging, a separate compartment or time-based separation is accepted; confirm the method before dispatch.

Add the certificate/scope reference, product and quantity, dispatch date, vehicle or container ID, and separation method to the lot record. If equipment is shared, track prior use, cleaning step and responsible sign-off in the form required by the procedure.

Link delivery paperwork, lot details and separation evidence in one shipment file. Keep the current document version and scope for audit; do not claim compliance for products or services outside the certificate. Ask the certification body for a written answer if unclear.

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Topics:Regulations and standards Measurement and traceability Transport and routing

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How to document separation in organic transport

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