Product can wait between the warehouse and vehicle door; do not assign responsibility to one point before measuring the full handoff.
Open a lot record
Add lot identity, order, pallet count, vehicle, and loading owner.
Separate the timestamps
Record warehouse release, dock arrival, and loading start and finish.
Total elapsed time is explainable when its steps are recorded.
Measure temperature at handoff
Where product conditions require it, use the same approved method at warehouse release and after vehicle loading.
Review dock waiting
Log vehicle queues, paperwork waits, and forklift queues as separate reasons.
Trial one workflow change. Try one option: stage the vehicle, complete documents earlier, or use a closed transport unit.
Compare with the previous period for the same product group and time window.
Close the trace record
Record the transferring and receiving staff, instrument, and any deviation.
Match the lot record, vehicle dispatch form, and product temperature log.
Use records to locate delay; make product decisions under current specifications and authorized procedures.
