Define criteria, evidence and scoring method before bids arrive. Separate mandatory compliance from scored merits and keep a decision record.
First separate compliance conditions under the procurement type and applicable tender documents. Before bids arrive, define evidence, scale and any weight for each scored criterion. Evaluate only by the disclosed method; record deviations and reasons, and do not add criteria afterward.
Identify mandatory compliance conditions in the procurement method and current documents. Verify from the tender how non-compliant bids are handled.
Match each scored criterion to evidence: quoted price, technical documentation, service plan or reference scope. Fix the scale and weights before bids are opened.
Record each evaluator's score and supporting document. Explain differing scores; consult the procurement lead and legal adviser before any change to the method.
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