Closing a purchase order and releasing equipment for use are not the same decision. Model, equipment and physical condition must be matched to order lines.
The sequence to use in the field
Record external damage before unpacking. Verify identity, model, base type, internal equipment, accessory quantities, lid operation and delivery documents line by line on the receipt form.
One-page field record
- Purchase-order line
- Delivered item
- Physical condition
- Acceptance or open action
The next step. The body may be accepted while an accessory is missing, but the open line must not be treated as closed. Manage partial acceptance under a separate status.
