A distributor can provide access to a new region, but information and decisions must remain clear throughout delivery. Assigning operational tasks alone does not determine legal responsibility.
Map the handoffs
Record which party receives the product and when, from producer to warehouse, vehicle and delivery. Include product quantity, lot identity and measurement-device details.
Set records and notifications. In the contract or work instruction, state which measurement file is kept, who can access it, who notifies whom about a deviation and the expected timing.
Who assesses the product?
Agree in advance who decides quarantine, redelivery, acceptance or disposal, and which product information or official requirement informs that decision. Do not leave it solely to the carrier.
Check the field process. Review a sample of warehouse and delivery records together: do handoff time, product temperature, deviation notice and closure action align? Tie findings to the process and assign corrective action.
Review the distribution model with data
Track trips, delivery time, extra handling, temperature deviations, complaints and total logistics cost by region. Compare in-house distribution against the same service level and records, not turnover or a single incident.
